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Event, Meeting & Reservation Page

Welcome to MECA's Event, Meeting and Room Reservation Page!
Please review and execute the steps to initiative the registration process at least two weeks prior to your event or meeting.
STEP 1. Check Room Availability and Review Academic & Institutional Calendars
This is not the process for coordinating Exhibitions. Exhibitions need to be run by Jeff Waites ([email protected]). Opening receptions & lectures connected to exhibitions need to fill out Form for Events, below.

STEP 2. Fill Out Form

C&E Co-Chairs, the Registrar's Office, and Facilities will review your request to ensure that there are no conflicts with space, other already planned special events, that the supporting departments have adequate resources available and that the request meets the Guidelines for Prioritization of Events and Facilities use at MECA

STEP 3. Confirmation Process

Most internal requests will receive a communication via a google calendar invitation within 2 business days indicating next steps. Requests from outside groups, or requests involving complex resource management may take longer. Requests for a room for a one time meeting should receive confirmation very quickly.

If conflict free, you will receive a google calendar confirmation for the requested space with next steps to move forward with your planning. C&E will initiate email communication with the Departments that will partner with you on your event. It will be your responsibility to communicate directly with your specific needs. If conflict is identified, you will receive an email with an explanation and an opportunity to reschedule or revisit your request with alternative solutions. 

STEP 4. Plan and Execute Your Event or Meeting

It is now your responsibility to coordinate with partnering departments, be aware of and adhere to college policies.

Event Marketing and Communications

Osher Hall Usage Policy

Porteous Visitor Policy

Green Space Policy

Event or Meeting Cancellation or Rescheduling

Please use the form below to initiate the cancellation or rescheduling of your meeting or event as soon as you are aware of the need.

Cancellation or Rescheduling Form